ChangeEmployeeDepartment

Organisation service 1.9: Moves an employee to another department.


Service	Organisation 1.9
Endpoint	`POST https://app{server-number}.timelog.com/{account}/WebServices/Organisation/V1_9/OrganisationServiceSecure.svc`
SOAPAction	`http://www.timelog.com/api/tlp/v1_9/OrganisationService/ChangeEmployeeDepartment`
Content-Type	`text/xml; charset=utf-8`
Authentication	A token from GetToken
Permissions	The caller needs an Employee-area privilege - all employees, employees in my legal entity, or employees in my department and sub-departments - covering the TARGET employee AS MODIFIED, plus the Create or Edit action on it; otherwise the save is refused.
Changes data	Yes
Safe to retry	Yes

How it works

Loads the employee, sets its department to the department with departmentGuid and saves. The target only has to exist: an INACTIVE department and a department of another legal entity are accepted. Because department-scoped privileges are evaluated on the employee AFTER the move, a department-scoped editor can pull an employee from anywhere into their own sub-tree.

Parameters

Each parameter has one label: Required, Conditional (required depending on other values) or Optional. Send them in the order shown.

employeeGuidguid

Required

GUID of the employee.

departmentGuidguid

Required

GUID of the target department. Inactive departments are accepted.

tokenSecurityToken

Required

The token from GetToken: Initials, Expires and Hash, sent back unchanged.

Request

POST /{account}/WebServices/Organisation/V1_9/OrganisationServiceSecure.svc HTTP/1.1
Host: app{server-number}.timelog.com
Content-Type: text/xml; charset=utf-8
SOAPAction: "http://www.timelog.com/api/tlp/v1_9/OrganisationService/ChangeEmployeeDepartment"

<soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/"
                  xmlns:org="http://www.timelog.com/api/tlp/v1_9"
                  xmlns:tok="http://www.timelog.com/api/tlp/v1_3">
  <soapenv:Body>
    <org:ChangeEmployeeDepartment>
      <org:employeeGuid>{employeeGuid}</org:employeeGuid>
      <org:departmentGuid>{departmentGuid}</org:departmentGuid>
      <org:token>
        <tok:Initials>{Initials from GetToken}</tok:Initials>
        <tok:Expires>{Expires from GetToken, unchanged}</tok:Expires>
        <tok:Hash>{Hash from GetToken}</tok:Hash>
      </org:token>
    </org:ChangeEmployeeDepartment>
  </soapenv:Body>
</soapenv:Envelope>

curl -X POST "https://app{server-number}.timelog.com/{account}/WebServices/Organisation/V1_9/OrganisationServiceSecure.svc" \
  -H "Content-Type: text/xml; charset=utf-8" \
  -H 'SOAPAction: "http://www.timelog.com/api/tlp/v1_9/OrganisationService/ChangeEmployeeDepartment"' \
  --data-binary @request.xml

import requests

URL = "https://app{server-number}.timelog.com/{account}/WebServices/Organisation/V1_9/OrganisationServiceSecure.svc"
SOAP_ACTION = '"http://www.timelog.com/api/tlp/v1_9/OrganisationService/ChangeEmployeeDepartment"'

envelope = """<soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/"
                  xmlns:org="http://www.timelog.com/api/tlp/v1_9"
                  xmlns:tok="http://www.timelog.com/api/tlp/v1_3">
  <soapenv:Body>
    <org:ChangeEmployeeDepartment>
      <org:employeeGuid>{employeeGuid}</org:employeeGuid>
      <org:departmentGuid>{departmentGuid}</org:departmentGuid>
      <org:token>
        <tok:Initials>{Initials from GetToken}</tok:Initials>
        <tok:Expires>{Expires from GetToken, unchanged}</tok:Expires>
        <tok:Hash>{Hash from GetToken}</tok:Hash>
      </org:token>
    </org:ChangeEmployeeDepartment>
  </soapenv:Body>
</soapenv:Envelope>"""

response = requests.post(
    URL,
    data=envelope.encode("utf-8"),
    headers={"Content-Type": "text/xml; charset=utf-8", "SOAPAction": SOAP_ACTION},
    timeout=60,
)
result = parse_result(response)  # see "Responses and errors"

Replace every {…} placeholder with your own value.

Response

The call returns the standard response envelope. Check ResponseState first: a failed call still returns HTTP 200.

ResponseStatestring

Required

Success, Invalid or Error.

ErrorCodeinteger

0 on success, otherwise the error code. See Errors.

ReturnEmployeeHeader[]

Response<EmployeeHeader> after the save. Never - failure is an Error envelope with an empty Return.

Example response

HTTP/1.1 200 OK
Content-Type: text/xml; charset=utf-8

<s:Envelope xmlns:s="http://schemas.xmlsoap.org/soap/envelope/">
  <s:Body>
    <ChangeEmployeeDepartmentResponse xmlns="http://www.timelog.com/api/tlp/v1_9">
      <ChangeEmployeeDepartmentResult xmlns:a="http://api.timelog.com"
                                      xmlns:b="http://www.timelog.com/api/tlp/v1_9"
                                      xmlns:i="http://www.w3.org/2001/XMLSchema-instance">
        <a:Return>
          <b:EmployeeHeader>
            <b:ID>3f2504e0-4f89-41d3-9a0c-305000000001</b:ID>
            <b:EmployeeID>1001</b:EmployeeID>
            <b:UserName>Example user</b:UserName>
            <b:Initials>ABC</b:Initials>
            <b:FirstName>Example first</b:FirstName>
            <b:LastName>Example last</b:LastName>
            <b:EmployeeNo>1001</b:EmployeeNo>
            <b:Fullname>Example</b:Fullname>
          </b:EmployeeHeader>
        </a:Return>
        <a:ReturnTypeDescription>EmployeeHeader</a:ReturnTypeDescription>
        <a:Request>…</a:Request>
        <a:ResponseState>Success</a:ResponseState>
        <a:Messages>
          <a:APIMessage>
            <a:Message>Duration of call was 0,0421337 sec.</a:Message>
            <a:Severity>Message</a:Severity>
            <a:ErrorCode>0</a:ErrorCode>
          </a:APIMessage>
        </a:Messages>
        <a:ErrorCode>0</a:ErrorCode>
        <a:IsReturnPaged>false</a:IsReturnPaged>
        <a:TotalPageCount>0</a:TotalPageCount>
      </ChangeEmployeeDepartmentResult>
    </ChangeEmployeeDepartmentResponse>
  </s:Body>
</s:Envelope>

Illustrative example: built from the service description (WSDL) in the same format as a real response, with made-up values. The Request block is shortened.

Errors

All errors come back with HTTP 200: check ResponseState, ErrorCode and Messages. The errors every operation can return (expired or invalid token, API not enabled, HTTPS required, general errors) are listed once in Responses and errors.

Errors specific to this operation:

ResponseState	ErrorCode	Message	What it means	What to do
Error	40001	Error during call on TimeLog.API, Message 'Unable to retrieve department from … with DepartmentGUID {guid}'	departmentGuid does not exist.	Take the GUID from GetDepartments or GetDepartmentByNo.
Error	40001	Error during call on TimeLog.API, Message 'Object reference not set to an instance of an object.'	employeeGuid is not the GUID of an employee.	Take the GUID from EmployeeHeader.ID. Do not retry.
Error	40001	Error during call on TimeLog.API, Message 'The user violates the Business Rules for users'	Only this generic text reaches the caller; which rule failed is lost.	Check the integration user's employee privileges first; then uniqueness of initials / user name; then the referenced data.

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