ProjectChangeStatus

Project management service 1.8: Moves a project to another status and opens or closes it for time registration.


Service	Project management 1.8
Endpoint	`POST https://app{server-number}.timelog.com/{account}/WebServices/ProjectManagement/V1_8/ProjectManagementServiceSecure.svc`
SOAPAction	`ProjectChangeStatusRequest`
Content-Type	`text/xml; charset=utf-8`
Authentication	A token from GetToken
Changes data	Yes
Safe to retry	Yes

How it works

The status decides whether time can be registered: In progress opens the project, On hold / Completed / Archived / Cancelled close it, Quote / Approved keep the project's current setting. Closing also completes - or for Cancelled cancels - every open contract of the project and completes all its milestones; re-opening does NOT reopen them. No check is made for unapproved or unbilled time when closing, nor for invoices when re-opening; the only rule is that a project with a multi-customer contract still on the system customer cannot be completed. The returned read model does not contain the status - you cannot read it back through this service.

Parameters

Each parameter has one label: Required, Conditional (required depending on other values) or Optional. Send them in the order shown.

projectGuidguid

Required

GUID of the project.

targetStatusinteger

Required

The new project status. Values outside 0-6 fail with a generic error.

tokenSecurityToken

Required

The token from GetToken: Initials, Expires and Hash, sent back unchanged.

Request

POST /{account}/WebServices/ProjectManagement/V1_8/ProjectManagementServiceSecure.svc HTTP/1.1
Host: app{server-number}.timelog.com
Content-Type: text/xml; charset=utf-8
SOAPAction: "ProjectChangeStatusRequest"

<soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/"
                  xmlns:pm="http://www.timelog.com/api/tlp/v1_8"
                  xmlns:tok="http://www.timelog.com/api/tlp/v1_3">
  <soapenv:Body>
    <pm:ProjectChangeStatus>
      <pm:projectGuid>{projectGuid}</pm:projectGuid>
      <pm:targetStatus>{targetStatus}</pm:targetStatus>
      <pm:token>
        <tok:Initials>{Initials from GetToken}</tok:Initials>
        <tok:Expires>{Expires from GetToken, unchanged}</tok:Expires>
        <tok:Hash>{Hash from GetToken}</tok:Hash>
      </pm:token>
    </pm:ProjectChangeStatus>
  </soapenv:Body>
</soapenv:Envelope>

curl -X POST "https://app{server-number}.timelog.com/{account}/WebServices/ProjectManagement/V1_8/ProjectManagementServiceSecure.svc" \
  -H "Content-Type: text/xml; charset=utf-8" \
  -H 'SOAPAction: "ProjectChangeStatusRequest"' \
  --data-binary @request.xml

import requests

URL = "https://app{server-number}.timelog.com/{account}/WebServices/ProjectManagement/V1_8/ProjectManagementServiceSecure.svc"
SOAP_ACTION = '"ProjectChangeStatusRequest"'

envelope = """<soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/"
                  xmlns:pm="http://www.timelog.com/api/tlp/v1_8"
                  xmlns:tok="http://www.timelog.com/api/tlp/v1_3">
  <soapenv:Body>
    <pm:ProjectChangeStatus>
      <pm:projectGuid>{projectGuid}</pm:projectGuid>
      <pm:targetStatus>{targetStatus}</pm:targetStatus>
      <pm:token>
        <tok:Initials>{Initials from GetToken}</tok:Initials>
        <tok:Expires>{Expires from GetToken, unchanged}</tok:Expires>
        <tok:Hash>{Hash from GetToken}</tok:Hash>
      </pm:token>
    </pm:ProjectChangeStatus>
  </soapenv:Body>
</soapenv:Envelope>"""

response = requests.post(
    URL,
    data=envelope.encode("utf-8"),
    headers={"Content-Type": "text/xml; charset=utf-8", "SOAPAction": SOAP_ACTION},
    timeout=60,
)
result = parse_result(response)  # see "Responses and errors"

Replace every {…} placeholder with your own value.

Response

The call returns the standard response envelope. Check ResponseState first: a failed call still returns HTTP 200.

ResponseStatestring

Required

Success, Invalid or Error.

ErrorCodeinteger

0 on success, otherwise the error code. See Errors.

ReturnProjectApiReadModel[]

Response<ProjectApiReadModel> with one item: the project after the change. IsReturnPaged true, TotalPageCount -1. Failure: Error envelope, empty Return.

Example response

HTTP/1.1 200 OK
Content-Type: text/xml; charset=utf-8

<s:Envelope xmlns:s="http://schemas.xmlsoap.org/soap/envelope/">
  <s:Body>
    <ProjectChangeStatusResponse xmlns="http://www.timelog.com/api/tlp/v1_8">
      <ProjectChangeStatusResult xmlns:a="http://api.timelog.com"
                                 xmlns:b="http://www.timelog.com/api/tlp/v1_8"
                                 xmlns:i="http://www.w3.org/2001/XMLSchema-instance">
        <a:Return>
          <b:ProjectApiReadModel>
            <a:Action>Original</a:Action>
            <a:IsCustomFieldsLoaded>false</a:IsCustomFieldsLoaded>
            <a:CustomFields i:nil="true"/>
            <a:IsExternalKeysLoaded>false</a:IsExternalKeysLoaded>
            <a:ExternalKeys i:nil="true"/>
            <b:ID>3f2504e0-4f89-41d3-9a0c-305000000001</b:ID>
            <b:ProjectID>1001</b:ProjectID>
            <b:CustomerID>1001</b:CustomerID>
            <b:Name>Example </b:Name>
            <b:No>1001</b:No>
            <b:Description>Example</b:Description>
            <b:Link>Example</b:Link>
            <b:StartDate>2026-10-01T00:00:00</b:StartDate>
            <b:EndDate>2026-10-01T00:00:00</b:EndDate>
            <b:IsInternalProject>false</b:IsInternalProject>
            <b:ProjectManagerID>1001</b:ProjectManagerID>
            <b:AccountManagerID>1001</b:AccountManagerID>
            <b:DepartmentHandledByID>1001</b:DepartmentHandledByID>
            <b:DepartmentOrderedByID>1001</b:DepartmentOrderedByID>
            <b:TypeID>1001</b:TypeID>
            <b:CategoryID>1001</b:CategoryID>
            <b:StageID>1001</b:StageID>
            <b:LegalEntityID>1001</b:LegalEntityID>
            <b:PriceGroupID>1001</b:PriceGroupID>
            <b:ExchangeRate>0</b:ExchangeRate>
            <b:CurrencyID>1001</b:CurrencyID>
            <b:MainContractID>1001</b:MainContractID>
            <b:BudgetWorkHoursFixedPriceProject>0</b:BudgetWorkHoursFixedPriceProject>
            <b:BudgetWorkHoursFixedPriceTasks>0</b:BudgetWorkHoursFixedPriceTasks>
            <b:BudgetWorkHoursTimeAndMaterial>0</b:BudgetWorkHoursTimeAndMaterial>
            <b:BudgetWorkAmountFixedPriceProject>0</b:BudgetWorkAmountFixedPriceProject>
            <b:BudgetWorkAmountFixedPriceTasks>0</b:BudgetWorkAmountFixedPriceTasks>
            <b:BudgetWorkAmountTimeAndMaterial>0</b:BudgetWorkAmountTimeAndMaterial>
            <b:BudgetAmountExpenses>0</b:BudgetAmountExpenses>
            <b:BudgetAmountTravelExpenses>0</b:BudgetAmountTravelExpenses>
            <b:ProjectContactID>1001</b:ProjectContactID>
            <b:PurchaseOrderNumber>1001</b:PurchaseOrderNumber>
          </b:ProjectApiReadModel>
        </a:Return>
        <a:ReturnTypeDescription>ProjectApiReadModel</a:ReturnTypeDescription>
        <a:Request>…</a:Request>
        <a:ResponseState>Success</a:ResponseState>
        <a:Messages>
          <a:APIMessage>
            <a:Message>Duration of call was 0,0421337 sec.</a:Message>
            <a:Severity>Message</a:Severity>
            <a:ErrorCode>0</a:ErrorCode>
          </a:APIMessage>
        </a:Messages>
        <a:ErrorCode>0</a:ErrorCode>
        <a:IsReturnPaged>false</a:IsReturnPaged>
        <a:TotalPageCount>0</a:TotalPageCount>
      </ProjectChangeStatusResult>
    </ProjectChangeStatusResponse>
  </s:Body>
</s:Envelope>

Illustrative example: built from the service description (WSDL) in the same format as a real response, with made-up values. The Request block is shortened.

Errors

All errors come back with HTTP 200: check ResponseState, ErrorCode and Messages. The errors every operation can return (expired or invalid token, API not enabled, HTTPS required, general errors) are listed once in Responses and errors.

Errors specific to this operation:

ResponseState	ErrorCode	Message	What it means	What to do
Error	37969	Error during call on TimeLog.API, Message 'The change order status for Project has been violated.' (rule text: 'There is a contract that has not been assigned a customer')	targetStatus 4 on a project with an MCP contract still on the system customer.	Assign a customer to every contract, then complete the project.

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