Get an employee expense

Returns one employee expense, including short-lived download URLs for its receipts.

Reads an expense by its integer ID. The caller must be the expense's employee or hold a registration privilege covering that employee. Use $expand to embed the project, currency, expense type and payment method.

Use it to:

Finance / ERP integration fetching an approved expense and its receipt to post it as a purchase document
Confirming an expense after create or update

Not for:

Searching by employee or date — GET /v1/employee-expense

Behaviour:

Idempotent.
Safe to retry.
Changes are visible to the next read immediately.

Call first: GET /v1/employee-expense, POST /v1/employee-expense

Next: PUT /v1/employee-expense, POST /v1/employee-expense/{employeeExpenseID}/image, DELETE /v1/employee-expense/{employeeExpenseID}/image

Not yet documented: request → query params → $expand.

curl -X GET "https://app3.timelog.com/your-account/api/v1/employee-expense/123?$expand=project" \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer YOUR_API_TOKEN"

import requests
import json

url = "https://app3.timelog.com/your-account/api/v1/employee-expense/123?$expand=project"
headers = {
  "Content-Type": "application/json",
  "Authorization": "Bearer YOUR_API_TOKEN"
}

response = requests.get(url, headers=headers)
print(response.json())

const response = await fetch("https://app3.timelog.com/your-account/api/v1/employee-expense/123?$expand=project", {
  method: "GET",
  headers: {
  "Content-Type": "application/json",
  "Authorization": "Bearer YOUR_API_TOKEN"
}
});

const data = await response.json();
console.log(data);

package main

import (
    "fmt"
    "net/http"
)

func main() {

    req, err := http.NewRequest("GET", "https://app3.timelog.com/your-account/api/v1/employee-expense/123?$expand=project", nil)
    if err != nil {
        panic(err)
    }

    req.Header.Set("Content-Type", "application/json")
    req.Header.Set("Authorization", "Bearer YOUR_API_TOKEN")

    client := &http.Client{}
    resp, err := client.Do(req)
    if err != nil {
        panic(err)
    }
    defer resp.Body.Close()

    fmt.Println("Response Status:", resp.Status)
}

require 'net/http'
require 'json'

uri = URI('https://app3.timelog.com/your-account/api/v1/employee-expense/123?$expand=project')
http = Net::HTTP.new(uri.host, uri.port)
http.use_ssl = true

request = Net::HTTP::Get.new(uri)
request['Content-Type'] = 'application/json'
request['Authorization'] = 'Bearer YOUR_API_TOKEN'

response = http.request(request)
puts response.body

{
  "Properties": {
    "EmployeeExpenseID": 123,
    "Date": "2024-12-25T10:00:00Z",
    "Amount": 3.14,
    "VatAmount": 3.14,
    "IsBillable": true,
    "Number": "example_string",
    "Comment": "null",
    "ExchangeRate": 3.14,
    "CurrencyID": 123,
    "EmployeeUserID": 123,
    "ExpenseTypeID": 123,
    "PaymentMethodID": 123,
    "ProjectID": 123,
    "ProjectSubContractID": 123,
    "FileUrls": [
      "null"
    ],
    "IsFileUrlLoaded": true,
    "ImageUrls": [
      "null"
    ],
    "IsImageUrlLoaded": true,
    "HasReceiptPictures": true,
    "Status": "Pending",
    "Project": {
      "ProjectID": 123,
      "ID": "123e4567-e89b-12d3-a456-426614174000",
      "Name": "John Doe",
      "No": "example_string",
      "ExpenseIsBillable": "null",
      "CustomerID": 123,
      "Customer": {
        "CustomerID": 123,
        "ID": "123e4567-e89b-12d3-a456-426614174000",
        "Name": "John Doe",
        "No": "example_string",
        "DefaultMileageDistance": 25,
        "CustomerStatusID": 123,
        "VATNo": "example_string",
        "OrganizationNo": "example_string"
      },
      "MainContractId": 123
    },
    "Currency": {
      "CurrencyID": 123,
      "CurrencyABB": "example_string",
      "DescriptiveName": "John Doe",
      "CurrentRate": 3.14,
      "IsActive": true
    },
    "ExpenseType": {
      "ExpenseTypeID": 123,
      "ExpenseTypeName": "John Doe",
      "ShowInTravel": true,
      "AccountNo": "example_string",
      "VAT": 3.14,
      "ProductNo": "example_string",
      "SalaryCode": "example_string",
      "IsActive": true,
      "IsEquipment": true,
      "CostPrice": 29.99,
      "SalesPrice": 29.99,
      "EquipmentText": "example_string"
    },
    "PaymentMethod": {
      "PaymentMethodID": 123,
      "Name": "John Doe",
      "IsPaidByEmployee": true,
      "IsDefaultForEmployeeExpense": true,
      "IsDefaultForProjectExpense": true,
      "IsActive": true,
      "IsDefaultForImport": true,
      "IsPersonalCreditCard": true,
      "CreditCardEmployeeUserID": "null"
    }
  },
  "Links": [
    {
      "Href": "example_string",
      "Rel": "example_string"
    }
  ],
  "Actions": [
    {}
  ]
}

GET

/v1/employee-expense/{employeeExpenseID}

GET

Base URLstring

Target server for requests. Edit to use your own host.

Bearer Token

OAuth 2.0 bearer token, sent as Authorization: Bearer <token>. JWT and reference tokens are both accepted. The token must carry the required scope (default tlp). The token's sub claim is the acting user. A token WITHOUT sub (client-credentials) acts as the system service user. If the sub user cannot log in (inactive, locked, deleted), the request is rejected with 401 — it is no longer let through without a user. > Not yet documented: how to obtain a token. > Not yet documented: token lifetime.

path

employeeExpenseIDinteger

Required

The expense's integer ID.

Format: int32

query

$expandstring

Comma-separated list of nested objects to embed. Several values: one string, separated by ,. Allowed values: | Value | Name | Meaning | |---|---|---| | project | project | Fill Project (and its customer). | | currency | currency | Fill Currency. | | expenseType | expenseType | Fill ExpenseType. | | paymentMethod | paymentMethod | Fill PaymentMethod. |

Options: project, currency, expenseType, paymentMethod

Request Preview

Response

Response will appear here after sending the request

Authentication

header

Authorizationstring

Required

Bearer token. OAuth 2.0 bearer token, sent as Authorization: Bearer <token>. JWT and reference tokens are both accepted. The token must carry the required scope (default tlp).

The token's sub claim is the acting user. A token WITHOUT sub (client-credentials) acts as the system service user. If the sub user cannot log in (inactive, locked, deleted), the request is rejected with 401 — it is no longer let through without a user.

Not yet documented: how to obtain a token.

Not yet documented: token lifetime.

Path Parameters

employeeExpenseIDinteger

Required

The expense's integer ID.

Query Parameters

$expandstring

Comma-separated list of nested objects to embed.

Several values: one string, separated by ,.

Allowed values:

Value	Name	Meaning
`project`	project	Fill Project (and its customer).
`currency`	currency	Fill Currency.
`expenseType`	expenseType	Fill ExpenseType.
`paymentMethod`	paymentMethod	Fill PaymentMethod.

Allowed values:projectcurrencyexpenseTypepaymentMethod

Responses

Propertiesobject

An employee expense (out-of-pocket cost the employee wants reimbursed) as stored: amount and VAT in the expense's own currency, the exchange rate used, project / contract / expense type / payment method, the owner (EmployeeUserID), approval status, and short-lived download URLs for the attached receipts. Optional nested objects (Project, Currency, ExpenseType, PaymentMethod) are filled only on $expand. The TAF self link points to GET /v1/employee-expense/{EmployeeExpenseID}; each entity also carries the expense TAF actions.

Linksarray

Actionsobject[]

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