Get a project expense
Returns one project expense — cost, sales price, profit ratio, supplier data and short-lived PDF download URLs.
Reads a project expense (a company cost booked on a project: supplier invoice, purchase, subcontractor) by its integer ID. Costs and sales prices are net of VAT and come in three currencies (purchase, project, system); see ProjectExpenseRead for each amount's currency. Attached PDFs are returned as download URLs valid for about 15 minutes; attached images are not listed. Do not rely on IsApproved.
Use it to:
- BPP / purchase-invoice integration (e.g. a document-capture add-on that books supplier invoices on projects) confirming a cost it created and fetching the attached invoice PDF
- ERP integration reconciling a supplier invoice line with the project cost and the price re-invoiced to the customer
Not for:
- Employee out-of-pocket expenses —
GET /v1/employee-expense/{employeeExpenseID}(a project-expense ID is not valid there, and vice versa) - Listing a project's costs —
GET /v1/project-expense
Behaviour:
- Idempotent.
- Safe to retry.
- Changes are visible to the next read immediately.
Call first: GET /v1/project-expense, POST /v1/project-expense
See also: GET /v1/employee-expense/{employeeExpenseID}
Not yet documented: examples.
curl -X GET "https://app3.timelog.com/your-account/api/v1/project-expense/123" \
-H "Content-Type: application/json" \
-H "Authorization: Bearer YOUR_API_TOKEN"
import requests
import json
url = "https://app3.timelog.com/your-account/api/v1/project-expense/123"
headers = {
"Content-Type": "application/json",
"Authorization": "Bearer YOUR_API_TOKEN"
}
response = requests.get(url, headers=headers)
print(response.json())
const response = await fetch("https://app3.timelog.com/your-account/api/v1/project-expense/123", {
method: "GET",
headers: {
"Content-Type": "application/json",
"Authorization": "Bearer YOUR_API_TOKEN"
}
});
const data = await response.json();
console.log(data);
package main
import (
"fmt"
"net/http"
)
func main() {
req, err := http.NewRequest("GET", "https://app3.timelog.com/your-account/api/v1/project-expense/123", nil)
if err != nil {
panic(err)
}
req.Header.Set("Content-Type", "application/json")
req.Header.Set("Authorization", "Bearer YOUR_API_TOKEN")
client := &http.Client{}
resp, err := client.Do(req)
if err != nil {
panic(err)
}
defer resp.Body.Close()
fmt.Println("Response Status:", resp.Status)
}
require 'net/http'
require 'json'
uri = URI('https://app3.timelog.com/your-account/api/v1/project-expense/123')
http = Net::HTTP.new(uri.host, uri.port)
http.use_ssl = true
request = Net::HTTP::Get.new(uri)
request['Content-Type'] = 'application/json'
request['Authorization'] = 'Bearer YOUR_API_TOKEN'
response = http.request(request)
puts response.body
{
"Properties": {
"ProjectExpenseID": 123,
"ExpenseNo": "example_string",
"ProjectID": 123,
"EmployeeID": 123,
"PurchaseDate": "2024-12-25T10:00:00Z",
"InvoiceNo": "example_string",
"CustomerID": 123,
"ExpenseCurrencyISO": "example_string",
"AmountExpenseCurrency": 3.14,
"VatExpenseCurrency": 3.14,
"ExpenseDirectProjectExchangeRate": 3.14,
"ProjectCurrencyISO": "example_string",
"ExpenseCostProjectCurrency": 3.14,
"ExpenseCostSystemCurrency": 3.14,
"ProfitRatio": 3.14,
"SalesPriceProjectCurrency": 29.99,
"SalesPriceSystemCurrency": 29.99,
"SalesPriceProjectExchangeRate": 29.99,
"InvoicedAmountSystemCurrency": 3.14,
"InvoicedAmountProjectCurrency": 3.14,
"Comment": "example_string",
"PaymentMethodID": 123,
"ExpenseTypeID": 123,
"IsBillable": true,
"IsApproved": true,
"ApprovedBy": 42,
"InvoiceLineID": 123,
"UnitType": 42,
"ProductNo": "example_string",
"DisbursementGuid": "123e4567-e89b-12d3-a456-426614174000",
"ExternalID": "example_string",
"ProjectSubContractID": 123,
"InstallmentID": 123,
"LegalEntityID": 123,
"FileUrls": [
"null"
],
"IsFileUrlLoaded": true,
"HasReceiptPictures": true
},
"Links": [
{
"Href": "example_string",
"Rel": "example_string"
}
],
"Actions": [
{}
]
}
{
"error": "Unauthorized",
"message": "Authentication required. Please provide a valid API token",
"code": 401
}
{
"error": "Not Found",
"message": "The requested resource was not found",
"code": 404
}
{
"Code": 100,
"Details": [],
"Message": "Unknown error occur in system, please contact system administrator.",
"Parameters": "expenseID: 1",
"Url": "https://app{server-number}.timelog.com/{account}/api/v1/project-expense/1"
}
/v1/project-expense/{expenseID}Target server for requests. Edit to use your own host.
OAuth 2.0 bearer token, sent as Authorization: Bearer <token>. JWT and reference tokens are both accepted. The token must carry the required scope (default tlp).
The token's sub claim is the acting user. A token WITHOUT sub (client-credentials) acts as the system service user. If the sub user cannot log in (inactive, locked, deleted), the request is rejected with 401 — it is no longer let through without a user.
> Not yet documented: how to obtain a token.
> Not yet documented: token lifetime.
Authorization: Bearer <token>. JWT and reference tokens are both accepted. The token must carry the required scope (default tlp).
The token's sub claim is the acting user. A token WITHOUT sub (client-credentials) acts as the system service user. If the sub user cannot log in (inactive, locked, deleted), the request is rejected with 401 — it is no longer let through without a user.
> Not yet documented: how to obtain a token.
> Not yet documented: token lifetime.The project expense's integer ID.
Request Preview
Response
Response will appear here after sending the request
Authentication
Bearer token. OAuth 2.0 bearer token, sent as Authorization: Bearer <token>. JWT and reference tokens are both accepted. The token must carry the required scope (default tlp).
The token's sub claim is the acting user. A token WITHOUT sub (client-credentials) acts as the system service user. If the sub user cannot log in (inactive, locked, deleted), the request is rejected with 401 — it is no longer let through without a user.
Not yet documented: how to obtain a token.
Not yet documented: token lifetime.
Path Parameters
The project expense's integer ID.
Responses
A cost the company incurred on a project (supplier invoice, purchase, subcontractor), with its cost in three currencies, its sales price to the customer, the profit ratio between them, approval and invoicing state, and — on GET by ID only — short-lived download URLs for attached PDFs. Costs and sales prices are NET of VAT; only AmountExpenseCurrency includes VAT. The TAF self link points to GET /v1/project-expense/{ProjectExpenseID}.